Category: Telecom Solution >> Conference Calling Services

Conference Calling


There can be plenty of distractions and issues that can cause problems for everyone when you are giving a presentation when conference calling. It is quite vital that you make an effort to reduce these distractions for everyone. When you do this, you will be able to utilize your time much better. The following are tips that can help you in running an effective conference call.


Set the Rules

You need to come up with rules for conference calling. They should include two main rules:
    1. No use of mobile phones. You may not realize but answering mobile phones in the middle of conference call is quite distracting for every individual participating in the conference.

    2. Another important rule is that participants should not be allowed to put the call phone on hold in order to answer another call. When you put your phone on hold to attend another call the 'hold music' plays for the whole conference. Make sure that each participant puts their phones on mute to get rid of background noise such as chairs squeaking and people turning pages.

Outline the Meeting

After setting the rules, you need to outline the reason for the conference call. Tell the participants well in advance what you are going to present during the conference. You will face no problem in conducting a meeting when participants are aware of the topics that are going to be discussed in the conference. If the conference call is going to take place for more than 60 minutes, schedule a break of one or two minutes after half an hour. When there is a break in the conference that is going to last for more than an hour, it gives participant an opportunity to relax and recharge their energy levels.


Interaction

Periodic interaction is an absolute must if you want to keep participant paying attention through out the conference calling session. This can be as straightforward as having a question/answer session with the participants. You can also conduct a few quiz-type questions on the matters that are being covered in the conference session. Conference calling is only going to be successful when you keep the participants involved.

To run an effective conference call, these tips can come in really handy. Conference calling is an affordable alternative to travel so it is quite crucial that you get the most out of conference calling.





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